REGULATIONS GOVERNING THE CONDUCT  OF EXAMINATIONS & DISCIPLINE DURING  EXAMINATIONS

a.   Instruction to the Invigilators     

i.    Invigilator:refers to any Senior Staff member  officiating during an examination and must not be 

one of the   candidates   to   be   examined. Course  Teachers are invigilators of their courses and shall  remain in the Examination Hall throughout the 

examination and collect the Scripts.

ii.  There shall be a Chief Invigilator appointed by the  Head of Department or the Dean, preferably of the  rank of Senior Lecturer and above. The role of the  Chief Invigilator is to supervise and ensure that the  conduct of the examinations follows the laid down  regulations. He/she shall -make a report after the  examination  using  the  approved  format  (see  Annexure 1). The Course Teacher shall not be the  Chief  Invigilator  of  the  examination  on  his/her  Course.        

iii. It shall be the first duty of the invigilators to exercise  constant  and  vigilant  supervision  over  the  Candidates. The  Chief  invigilator  shall  use  his  discretion when handling cases of misconduct and ill  health. They shall send a report: on each to the Head  of-Department;          and the Dean of the Faculty  immediately after the examinations and definitely not  more, than 24-hours.

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iv.  An Invigilator shall report to the Examination Hall 

30minutes before the examination is due to start.  There shall be a minimum of one (1) Invigilator-
per 50 Candidates.

v.   The   Chief   Invigilator or his assistant shall sign  each  Examination Answer  Booklet  before  the  commencement of each examination. This is to  prevent  illegal  issuance  of  booklets  for  illicit  examinations.

vi. Before the examination begins, the Chief Invigilator  shall announce to the Students that all foreign and  forbidden materials should be removed from their  persons and from the Hall.

vii. While   the examination is in progress, no person  other than the invigilators, the Attendant, Dean of  the  Faculty  or  his  representative,  Head  of  Department, the Registrar’s representative (Exams  & Records) and the Medical Personnel shall be  allowed to enter the Hall.

viii. The time all owed for an examination paper, as  indicated  in  the Time-Table,  must  be  strictly  obeyed.

ix. Each of the sealed packets of Examination Paper 

must be opened inthe presence of the Candidates.

x.   Immediately after a paper has been distributed to all  Candidates,  the  Chief  Invigilator  shall  ask  the  Candidates to see that they have the papers for 

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which they have been entered.  Then and only then  shall the Chief Invigilator give a signal for the exami- nation to start.    

xi. Candidates shall be admitted into-an examination up  to the first half-.hour after the start of the examination  on the permission of the Chief Invigilator.  Cases of  admittance after the first half hour of the examination  shall be reported to the Chief Examiner and the  Faculty/School  Examination  Officer  who  shall  inform the Board of Examiners which shall decide on  the cases.

xii. It is essential that Candidates enter and leave the  Hall through one entrance to enable the Invigilators 

satisfy themselves that nothing which is  unauthorized is brought in or taken out. 

xiii.  No  candidate  may  leave  the  examination  hall  without  the  express  permission  of  the  chief  invigilator. Candidates wishing to go to the Toilet or  to the First-Aid Room must be accompanied by an  Invigilator/Attendant. 

xiv.Reasonable silence shall be maintained throughout  an  examination  by  booth  the  invigilators,  other  Officials and the candidates. 

xv. Invigilators  shall  tell  candidates  the  time  at  appropriate  intervals  during  the  period  of  an  examination. 

xvi. At the close of each examination, candidates shall be  asked to hand over their scripts to the invigilators  while  standing. The  chief  invigilator  with  the 

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assistance of invigilators shall count these over and  add four copies of the question paper to the packet of  Scripts. The packets shall then be handed over to the  Course Teacher who shall verify and sign the receipt.

xvii. The Attendant shall be responsible for the  circulation of the Attendance Register, which shall 

be collected by the Chief Invigilator at the end of  each examination; one copy is to be returned to the  Internal Examiner and one copy to Exams and    Records Division.

xviii. No Candidate shall be allowed to depart from the 

Examination Hall without handing in his Scripts.  The Chief Invigilator shall assign Invigilators the  responsibility for collecting the Scripts from the 

Candidates who   shall remain standing.

xix. Any Candidate found to be or is suspected of.”  infringing the provisions of the regulations or in any  way cheating shall immediately be given three (3)  copies  of  Examination  Misconduct  Forms  for  completion. The original copy with relevant exhibits  shall be handed over to the Dean through the Head of  Department for further action while the duplicate and  triplicate copies shall be retained by the Candidate  and Examinations and Records Office, respectively.  The  Chief  Invigilator  shall  submit  the  report  immediately  on  the  prescribed  Examination  Misconduct  Form  to  the  Faculty  Examinations  Officer and the Dean. The; Candidate concerned shall  be allowed to continue with the examination provided  that he causes no disturbance. The Dean shall cause  the circumstances to be investigated and report to the  Vice-Chancellor (through the Provost of the College 

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of Medical Sciences) for a final determination of the  case.

xx. The Panel to investigate the alleged misconduct 

shall be ad hoc, to give the Dean a free hand in  selecting members who would be immediately  available for the assignment in view of the urgency.  The Investigating Panel must reach the Vice- Chancellor not later than two (2) weeks after the  conclusion of the Semester Examination. The Vice- Chancellor shall in turn inform the Faculty/School  and College of his/her decision on the misconduct  within two (2) weeks. 

xxi. All  students  involved  in  irregular  assistance  or  cheating during examination shall write statements  on the spot before being allowed to continue with the  examination.  Refusal,  of  a  student  to  write  a  statement  on  the  spot  shall  be  regarded  as  an  examination misconduct

b.  Duties of Attendants: Attendants shall be 

responsible for:

I.    Distribution  of  examination Answer  Booklets, 

Strings, and any other materials specified.

ii.  During the examination, attendants shall be present to  supply-  supplementary Answer  Booklets,  Strings,  Graph Sheets, etc. to candidates.

iii. Accompany Candidates to Toilet or to the First-Aid 

Room.

iv.  Going for a member of the University Health Services 

when instructed by the Invigilator.

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v.   Any   other   duty   assigned   by   the Registrar (or 

his representative) or Chief Invigilator.

c.   Instructions to Students

i.    Only  duly  Matriculated/Registered  Students  are 

eligible to take examinations.

ii.  Candidates  must  attend  punctually  at  the  times  assigned for their papers and they must be in the  Examination Hail at least (30) minutes before the  time that the   examination due to start. Candidates  shall not be allowed to center   the   Examination    Hall     until invited by the Invigilator. Candidates  arriving more than 30 minutes after the examination  has started shall be admitted only at the discretion of  the Chief Invigilator.   

iii. A Candidate is required to deposit any Handbag,  Briefcase, or any other   prohibited material at the 

Chief invigilator’s-Desk (or a desk provided for that  purpose) before the start of an examination.

iv.  Candidates shall bring, with them to the Examination  Hall, their own Ink, Pens     and Pencils and any  materials which are permitted by these regulations.    Absolutely no book, printed or written document or  other communication gadgets or unauthorized aid  shall be taken into an Examination Room by any  Candidate. 

v.   A Candidate shall bring his Identity Card to each  examination and display it in a prominent position on  his desk.

vi. A Candidate shall write his Examination Number, not 

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his name distinctly at the top of the cover of every  Answer Book and every separate sheet of Paper. 

vii. Each  Candidate  shall  complete  the Attendance 

Register in triplicate.

viii.  During the examination, a Candidate may leave the  room  temporarily,  with  the  permission  of  the  Invigilator only if accompanied by an Attendant. A   Candidate who leaves the Examination Hall shall not  be readmitted unless throughout the period of absence  he  has  been  continually  under  supervision  of  an  Invigilator or – an Examination Attendant.

ix.   A   Candidate   shall   not   leave   the Examination 

Hall until the first 30 minutes has elapsed and must  be with the special permission of the Chief  Invigilator. Such candidate must drop his/her  Question Paper and Answer Booklet before leaving.

x.    A   Candidate   must   not   give assistance to any 

other Candidate or permit any other Candidate to  copy from or use -his papers.   Similarly, a  candidate   must   not   directly or indirectly accept  assistance from any other Candidate or use any  other Candidate’s papers.

xi. Any Candidate involved in irregular assistance or  cheating during examination shall write a statement  on the spot before being allowed to continue with the  examination. Refusal of a Student to write a statement  on  the  spot  shall  be  regarded  as  examination  misconduct and will be subject to the University  disciplinary action.

xii.  Silence shall be observed in the Examination Hall.  

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The only permissible way of attracting the attention of  an Invigilator is by a Candidate raising his hand.xiii.  Candidates are not allowed to smoke, eat or drink in  the Examination Hall.

xiv. The use of Scrap Paper is not permitted. All rough  work must be done in the Answer Booklets. Even if  they contain only rough work, they shall be tied inside  the main   booklet and crossed out neatly.

xv.  Candidates are advised in their own interest to write  legibly and to avoid, using faint ink. – Answers must  be written in English, except as otherwise instructed.

xvi. On   finishing each examination, Students should  draw a line through any blank space or page of each  answer sheet. 

xvii.Before handing in their Scripts at the end of the  examination, Candidates must satisfy themselves that  they have inserted the title of the examination, their  Matriculation  Numbers  and  the  numbers  of  the  question they answered, in the appropriate places.

xviii. At the end of the time allotted, Candidates shall  stop writing and stand up when instructed to do so, 

remain standing, and hand in their Scripts to the  Invigilator before leaving the Examination Hal.  Except for the Question Papers (where permitted)  and any materials that they brought into the Hail  with them, Candidates are not allowed to remove or  mutilate any paper or materials supplied by the  University. 

xix. Cell phones, smart wristwatches and other similar  devices are not allowed into the examination hall.1